Get alerts on this device even when the app is closed.
Loading...
👤 Profile & Settings
🔒 Sign Out
Loading…
📊 Reconciliation
📅 Upcoming & Payment Alerts
🎯 Vouchers
✚ New Voucher
Hotel Details
Partial Refund Details
📅 Payment Schedule to Supplier
Rooms & Guests
💰 Charges
🧾 Billing (Finance / Admin only)
User Management
Grant Login — Give an existing employee (from Attendance) access to the system
Add User — Create a standalone system account (e.g. a second Admin) not linked to an employee
Roles: Booking — create/view vouchers & visas | Finance — view/bill | HR — attendance | Admin — full access
👤 Profile & Settings
✉ Email Templates
Customise emails sent to clients and users. Click any template to edit.
Edit Template
Variables
My Profile
📧 Email Settings
cust.care@vaanya.travel is on Google Workspace — use these settings:
Host: smtp.gmail.com | Port: 587 | Encryption: TLS
Username: cust.care@vaanya.travel
Password: Google App Password (NOT your Gmail login password)
🔒 How to get an App Password:
1. Go to myaccount.google.com → Security
2. Enable 2-Step Verification (required)
3. Search “App passwords” → Select app: Mail → Generate
4. Copy the 16-character password and paste it below
From Email: cust.care@vaanya.travel | From Name: Vaanya Travels
(Uncheck to use server default mail)
🚀 Email API (Recommended for GoDaddy)
Since GoDaddy blocks external SMTP, use Brevo (free 300 emails/day) — works over HTTPS, no port restrictions. Setup: 1. Sign up free at brevo.com 2. Go to SMTP & API → API Keys → Generate 3. Paste key below
Verify cust.care@vaanya.travel as sender in Brevo → Senders & Domains → Add a Sender.
✅ Test Email
📋 Email Log (Last 50)
Loading...
⚙ Voucher Import Setup
Train the system to read PDFs from different suppliers accurately. Upload a sample voucher PDF for each supplier, verify the extracted data, then save. Future imports from the same supplier will use this as a reference.
⬆ Upload Sample Voucher
No file selected
✅ Review Extracted Data
Review and correct the extracted data. This becomes the reference template for this supplier.
What text in the PDF uniquely identifies this supplier? (e.g. "TAAP Trip Details", "Booking.com", "MakeMyTrip Booking")
📚 Saved Supplier Templates
Loading...
👥 Clients
⚠ Passport Expiry Alerts:
👥 New Client
👤 Personal Details
📘 Passports
Client Profile
📋 Visa Applications
📄 Docs Pending
📤 Submitted
⚙ Processing
✅ Approved
❌ Rejected
⏸ On Hold
✚ New Visa Application
Passenger Details
Passport Scans (JPG or PDF, max 700KB)
Charges (internal)
Uploading...
🖉 Cover Letter (saved with application)
🏢 Invitor / Host Details
📄 Requirements
Select Country & Visa Type
Document Checklist
Covering Letter
Notes
🖉 Cover Letter Generator
👤 Lead Traveller
✈ Travel Details
🏢 Invitor / Host Details (Business Visa)
👪 Accompanying Members
No additional members. Click + Add Member to add family members travelling together.
🤖 AI Generated Letter
Fill in the details above and click Generate Letter.
✎ You can edit the letter directly above before printing or sending.
Visa Setup
📈 Dashboard
-
Total Employees
-
Present Today
-
Late Today
-
Absent Today
This Month Summary
👥 Employees
+ Add Employee
📅 Attendance
P PresentL LateA AbsentH HolidayLv Leave
Attendance Records
💰 Salary
Select Employee & Period
📅 My Attendance
-
Days Present
-
Days Late
-
Days Marked
My Recent Attendance
Your login isn't linked to an employee record yet, so attendance can't be tracked. Please ask an admin to link your account in User Access.
🎉 Holiday List
Add / Edit Holiday
Weekly Off · Sundays
Mark Sundays as holidays in bulk. For a single Sunday, just use the date picker above.
Loading dashboard…
✅ Tasks
Loading…
📊 Staff Sales & Earnings
Choose a period and click Apply.
⭐ My Points
Loading...
🏆 Points Leaderboard
Loading...
Loading…
🏢 Suppliers
Suppliers are the vendors you buy from. Each service keeps its own list — hotel aggregators/OTAs, visa agents, and tour wholesalers are separate. These feed the Supplier dropdown in each module, where you record the net cost before adding your markup.
🏨 Hotel Suppliers
📋 Visa Suppliers
🌴 Package / Tour Suppliers
✈️ Airline Suppliers
📝 Passport Service Suppliers
🛡️ Insurance Suppliers
✉ Email Templates
Customise the emails sent to users and clients. Use the variables shown for each template to insert dynamic content. Changes take effect immediately for all future emails.
Edit Template
Available Variables
📘 Passport Records
Loading...
Passport Detail
Import Voucher
🗎
Drop .html or .pdf here
Processing...
Voucher
Update Billing
Add User
Edit User Access
Payment Modes
Visa Application
Visa Billing
Add Country
Recommended: Landscape photo of the country — a landmark, skyline or flag.
Size: 1280 × 720 px or larger (16:9 ratio). JPG or PNG. Max 2MB.
This replaces the automatic flag background when generating PDFs.
📷 No image
If no image is uploaded, the system will use the country flag from the internet (requires connection).
Once saved, this image is used for all PDFs for this country.
Add Visa Type
Checklist
Add headers to group items (e.g. "Original Documents"), then add checklist items under them. Drag to reorder is not required — use the ↑ ↓ arrows.
Enter your email and we will send you a reset link.
Email Voucher to Client
Email Requirements to Client
Assign Task
Booking basics (optional — pre-fills the voucher on conversion)
Chat screenshots, documents, etc. JPG/PNG · up to 12
Notify Employee
Mark Task Done
Search and attach every booking this task produced \u2014 across any module. Changes save automatically.
Grant Login Access
Creating login for:
Import Voucher
🗎
Drop .html or .pdf here
Processing...
Voucher
Add User
Payment Modes
Visa Application
Visa Billing
Add Country
Recommended: Landscape photo of the country — a landmark, skyline or flag.
Size: 1280 × 720 px or larger (16:9 ratio). JPG or PNG. Max 2MB.
This replaces the automatic flag background when generating PDFs.
📷 No image
If no image is uploaded, the system will use the country flag from the internet (requires connection).
Once saved, this image is used for all PDFs for this country.
Add Visa Type
Checklist
Add headers to group items (e.g. "Original Documents"), then add checklist items under them. Drag to reorder is not required — use the ↑ ↓ arrows.
Enter your email and we will send you a reset link.
Email Voucher to Client
Email Requirements to Client
Grant Login Access
Creating login for:
🚫 Cancel Booking
The booking is kept for audit, its sales & profit are removed, and points earned on it are reversed. Any charge or refund is sent to finance.
Task Images
⬆ Import Card Dues
Upload the Trial Balance Excel from your billing software (1st row = header). Cards are matched by name (Account Desc); any new names are added automatically. Outstanding = Credit − Debit (credit = owed, debit = excess). Last 4 digits can be filled in later.